Dean of Learning Resources Department submits the Job Vacancy form to HR.
When you are notified by HR that the job has posted. You will be notified when someone applies by NEOED.
For each applicant, rate and leave comments - namely their qualifications. If you don't think an applicant is a good fit, simply put Reviewed as the comment. Please use the following rating scale:
1-2 Stars: Does not meet minimum qualifications.
2.5-3 Stars: Meets minimum qualifications.
3.5-4 Stars: Meets some of the preferred qualifications.
5 Stars: Meets all qualifications and has experience in the field. This rating should be used very sparingly.
The ASC or Campus Library Manager is now the lead at this point in the process. While all committee members should check for applications regularly, the ASC or Campus Library Manager may contact interview committee members as needed to have them review applications.
Once all the committee members have commented on the applicants, the ASC or Campus Library Manager completes the "Applicant Request for Interviews" form. If it wasn't emailed to you, get it on the Employee Guide.
The ASC (for tutors) or Campus Library Manager (for library assistants) is listed as Chair.
The Dean of the Learning Resources Department does not have to participate in the interviews but can if needed.
When listing dates and times, remember to include the room number where the interview will be held. This is required for the public notice that HR will generate.
Save the form as a pdf and email it to Courtney Mattox and Jordan (Bryce) Lane (Cc Dean of Learning Resources) along with a copy of the interview questions (See the Dean for approved questions). HR will then arrange the interview(s).
During the interview, do not ask any questions besides those listed on the department's document.
After the interviews are finished, the Chair meets with the interview committee and completes an Applicant Appraisal Form for each person interviewed. The committee will also have to complete the Applicant Ranking & Public Meeting Minutes Form. (The forms should have been emailed to you but are also posted on the Employee Guide.) Sign and date each form and save them as pdfs.
Once an applicant has been selected by the committee for the position, the Chair emails the Applicant Appraisal Form(s) and Applicant Ranking & Public Meeting Minutes Form to the Dean along with the recommendation.
The Dean emails HR to recommend the applicant for hire.
HR verifies the applicant's references. Once confirmed, HR will offer the position to the applicant and will notify us of the outcome via email.
